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CIP Minutes 12/06/2016
CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
December 6, 2016


Members present:  Kelly Trueb, First Selectman Christina Mailhos, Stuart Cobb, Donna Latincsics, Peter Tanaka, Mark Makuch (left at 6:49 p.m.), Randy Belair (left at 6:53 p.m.), Barry Wallet and John Patton (arrived at 6:45 p.m.).  Members absent:  Jim Bulick.

Others Present:  Ed D’Agata, Joe Piatek and Betty Robertson.

The meeting was called to order at 6:37 p.m. by Kelly Trueb.

At this time all members of the committee introduced themselves, and Randy Belair was welcomed as the new member on the committee.

Mark Makuch asked Kelly Trueb if he could address the Committee before the start of the business of the meeting.  Mark stated that he is uncomfortable serving on the Committee with John Patton (not present at this time) also serving on the Committee because he feels there is a conflict of interest for John with the crumbling foundation issue; (an example would be the request for a new Salt Shed in which the foundation is crumbling).  First Selectman Mailhos noted that an Engineer had looked at it and determined that the cause could be more because of the salt and being knocked by the trucks.  This was discussed at length with members weighing in with their thoughts on the validity of Mark’s statement.  John Patton joined the meeting and more discussion ensued.  John Patton stated he does not feel there is a conflict of interest and he was staying on the Committee.  Mark Makuch stated he would not be on the Committee with John staying on the Committee and left (6:49 p.m.).

Kelly Trueb stated that before we move on to the first item on the agenda, that it would be good to know everyone’s background on the Committee and she started by saying that her background included being a volunteer in the fire service and that peaked her interest in this committee. She also stated that John Patton’s background is in construction and finance which is very valuable on this committee.  Randy Belair stated that he is a 40 year resident of the Town of Willington, retired from Stanley Works where he supervised 2,500 employees, he has a lot of financial background and he’s concerned about the sustainability of the budget going forward.  Randy then stated he had to leave as he had another commitment (PZC meeting).

1.  Election of Officers

Peter Tanaka nominated Kelly Trueb as Chairman of the Committee, seconded by Barry Wallet.

Vote:  All yes.

Kelly Trueb accepted the position of Chairman and that is the only office on this committee.

2.  Review of Fiscal Year 2016-2017.
First Selectman Mailhos gave an update on the fiscal year 2016-2017.  She noted that they are almost six months into the plan and the following is what has been accomplished to date:

  • All  bond and lease payments have been made or scheduled
  • The transfer to the General Reserve Fund was completed
  • The following projects have been completed:
  • HMS Playground Equipment
  • CES Gym Heater
  • River Road Athletic Complex Fitness Stations
  • Animal Control Officer Vehicle
  • Transfer Station Crack Sealing
  • Public Works Garage Renovations
  • Old Town Hall Electrical and Restoration
  • Turnpike Road (under budget)
  • The following projects are in progress:
  • Plan Of Conservation Development Update (funding appropriated, consultant hired, project work started, will be completed in the spring)
  • Public Works Environmental Configuration Engineering (majority of work completed, Karl Acimovic to present project to CIP)
  • Senior Center Septic Re-Permitting (funding appropriated, working out project scope and  going out to bid again)
  • MS4 Consulting/Compliance (looking to find a firm to work with the Town in January, funds approved)
  • Daleville School Bridge Replacement (just got land use approvals, going out to bid in early spring to do work in summer)
  • Village Hill Drainage Engineering (majority of work completed, Karl Acimovic to present project to CIP)
  • Fire Station Addition Engineering (funding appropriated, consultant hired)
  • The following project will need Board of Finance and Town Meeting approval before work can begin:
  • Town Office Building Masonry/Door Replacement (working on what is needed to go out to bid)
  • Other:
  • Willington Hill Fire Department Rescue Tools (no update on this project)
First Selectman Mailhos stated that right now, the Town is doing well with after voting on the budget to have a Town meeting to start getting appropriations done for these projects instead of waiting around and have Town meeting after Town meeting to start the projects.  Kelly Trueb commented that Willington Fire Department #1 while meeting with the vendors on their Phase 1 engineering, they also gave them a rough estimate for Phase 2; which Kelly thinks which is really good because it will give the Committee a ballpark figure for Phase 2.

Set the Meeting Schedule
CIP is on the Board of Finance’s schedule for February 23, 2017; therefore, the last meeting for this committee should be February 2, 2017 so it can be approved by the Board of Selectmen before the Board of Finance meeting.  After some discussion it was decided to meet on the following dates:
December 29, 2016
January 5, 2017
January 12, 2017
January 26, 2017
February 2, 2017
All meetings will start at 6:30 p.m.

The December 29, 2016 meeting will be to start with the plan in general, have all of the projects to look at for that meeting as they are due on December 16, 2016 and set the schedule of who will come in on the meeting dates.

First Selectman Mailhos mentioned that $400,000 will be left in the STEAP grant from the Turnpike Road project.  She has asked Senator Guglielmo if we can reallocate that money to another project.  He stated he will check into that for her.

Peter Tanaka moved to adjourn the meeting, seconded by Barry Wallet.

Vote:  All yes.


The meeting was adjourned at 7:15 p.m.

Respectfully submitted,


Eileen Smith
Recording Secretary


Board of Selectmen
860-487-3100

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